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| The following summary minutes have not been approved by Simpsonville City Council. An official copy of the minutes will be available after adopted by City Council at City Hall 118 NE Main St. Simpsonville. Pursuant to the Freedom of Information Act, notice of this meeting date, time, place and Agenda was posted on the bulletin board at City Hall and faxed to the newspapers, radio stations, television stations and any concerned citizens. |
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SIMPSONVILLE CITY COUNCIL Workshop Session January 27, 2009 6:30 p.m. City Council Chambers – 118 N.E. Main St .
CALL TO ORDER:
Mayor: Call the January Workshop meeting of the Simpsonville City Council to order. I’d like to welcome all of you here tonight.
ROLL CALL: Ms Zeller would you call the roll please?
Ms Zeller: Councilmember Bridges: Here Councilmember Garrett: Here Councilmember Sanders: Here Councilmember Bagwell: Here Councilmember Curtis: Here Councilmember Larson: Here Mayor Waldrop: Here
INVOCATION:
Mayor: Is there anyone here who would like to ask blessings upon this meeting in your own personal way? Hearing from no one Ms Bagwell would you ask blessings on this meeting in your own personal way please?
PLEDGE OF ALLEGIANCE:
GCRA PROJECT:
Martin Livingston, Executive Director of the Greenville County Redevelopment Authority, spoke regarding the development of the Boyd Morton Street areas west of downtown. That area is in need of storm water, sidewalks, curbs and gutters. GCRA Staff has been working primarily with City Staff and Public Works to develop a plan for improvement of that area. GCRA presented to Council the need for their approval on purchase of property in this area, primarily right-of-way, for public use using eminent domain where necessary.
CITIZEN COMMENTS:
Perry Eichor Pat Thomas Caroline Mahaffey Mark Rodeffer
COUNCIL COMMENTS:
Mr. Larson stated there was concern from some citizens regarding the number of executive sessions and asked for Mr. Hawes or Mr. Holmes to clarify what constitutes the need for an executive session. Mr. Holmes explains the South Carolina Freedom of Information Act provides the meetings City Council will have will be conducted in public with certain exceptions. Those exceptions being to receive legal advice, to discuss proposed contractual matters, to talk about personnel matters or to talk about other things that with public disclosure would be an unreasonable invasion of personal privacy.
PRESENTATION ON DAVENPORT ROAD
Jeff Hillerbrand, President of CoTransCo, made a presentation on the Davenport Road Project. There are 74 properties on the project and the actual ones where right-of-way had to be acquired are complete but unfortunately there are 52 property owners that have not responded. The original estimate was $900,000 that did not include replacing the drainage. It is 575 acres of land that drain through that area so building an 8 foot by 12 foot reinforced concrete box culvert was the solution recommended by the state. This would increase the value of the project by about $180,000. The project to complete is now estimated at 1.17 million. Of the $90,000 left $62,000 is a contingency so basically the difference between the original estimate and the estimate now is the box culvert.
NEW BUSINESS:
Mr. Hawes covered the Amended Budget for Fiscal Year 2008 – 2009 previous reviewed by Council and covered in the Budget Workshop the prior week. This would be first reading. Mr. Larson makes a motion to accept the Amended Budget for Fiscal Year 2008 – 2009 and Mr. Curtis seconds. The Mayor reminds Council this is the first of two readings, calls for the vote and it passes unanimously.
OLD BUSINESS:
The Mayor asked if this was announced as a voting meeting. Mr. Hawes confirmed it was not announced as a special voting and workshop session.
Mr. Hawes discussed the H&A Tax Penalty being adjusted to an approach of 1.5 % per month being charged on the original amount of the local H&A tax plus an administrative fee of $500. This would be 2 nd reading and will be placed on the agenda for the February 10 th meeting.
DISCUSSION ITEMS:
Mr. Hawes discussed proposed increase in kennel fees. A proposal has been put together to increase kennel fees to be more in line with surrounding communities. There was discussion concerning why the ordinance only referenced dogs and not cats. Mr. Hawes will get back with Council regarding their questions concerning cats.
Mr. Dyrhaug discussed the Draft Design Review Ordinance. At the joint meeting between City Council and The Planning Commission the Draft Design Review Ordinance was discussed and it was decided it would be sent back to The Planning Commission with a list of concerns for The Planning Commission to consider possible revisions. There was a discussion concerning Council members providing a list of their individual concerns to Mr. Dyrhaug to consolidate and present to the Planning Commission.
Mr. Dyrhaug discussed TX-2008-02, Landscape Ordinance. This item was also discussed at the joint workshop and Staff had indicated since the scheduled 1 st reading in December they received comments from Groups such as Upstate Forever and Home Builders Associations and in light of that feedback Staff suggest this text amendment be referred back to The Planning Commission along with the feedback received for review and revisions as necessary. This will be on the agenda for the February 10 th meeting.
Mr. Hawes discussed the PARD Grant Project. The City has worked with the lowest bidder regarding any change orders and the contract. The negotiated contract is basically not a cost plus but it is a fixed contract so if equipment ends up costing more, or things along those lines, it will have a fixed price. The bid supply, material, labor to construct the building excluding labor for roofing, painting and electrical was $45,400. The City will perform the painting and electrical for the match. Total cost being $46,822.73 which will be covered by the grant from the PARD fund. This will be on the agenda on February 10 th .
EXECUTIVE SESSION:
The Mayor states the need for an executive session to discuss a contractual matter relating to Administration. Mr. Curtis makes a motion to move into executive session to discuss a contractual matter related to Administration and Mr. Garrett second. The Mayor calls for the vote and it passes unanimously. The Mayor thanks everyone for coming.
ADJOURNMENT:
The Mayor announced Council came out of executive session at 10:35 PM and no action was taken. The Mayor calls for a motion to adjourn Ms Sanders makes a motion to adjourn and Ms Bagwell seconds. The vote passes unanimously and the meeting is adjourned.
Respectfully submitted,
Melinda Zeller City Clerk
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| 118 N E Main Street, Simpsonville, SC 29681 |
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